Regulations of the Congress / Regulations of the Congress

Regulations of the Congress

Regulations of the Three Seas Local Government Congress and the Economic Forum

27-28 May 2026

§ 1.

General provisions

  1. The Organiser of the Three Seas Local Government Congress and the Economic Forum in 2026 (hereinafter referred to as the Congress or the Event) is the Lubelskie Voivodeship with its registered office at ul. A. Grottgera 4, 20-029 Lublin. The co-Organisers of the event are the Institute for Local Government Development of the Lubelskie Voivodeship, with its registered office at ul. Artura Grottgera 2, unit 2/15, 20-029 Lublin, Lublin Conference Center, with its registered office at ul. Grottgera 2, 20-029 Lublin, Lubelskie Opera with its registered office at ul. Marii Curie-Skłodowskiej 5, 20-029 Lublin, Henryk Wieniawski Lublin Philharmonic, with its registered office at ul. Marii Curie-Skłodowskiej 5, 20-029 Lublin and Center for the Meeting of Cultures, with its registered office at ul. plac Teatralny 1, 20-029 Lublin.
  2. The purpose of the Congress is to intensify cooperation between regions and business networking of companies from the Three Seas Initiative area and Eastern Europe. The event is dedicated to representatives of the Three Seas regions’ administrations, think tanks, academia, business, NGOs, students, and the media.
  3. The Congress will be held on 27-28 May 2026 at the Lublin Conference Center and the Center for the Meeting of Cultures in Lublin in a stationary format.
  4. The Regulations specify the conditions for organisation and participation in Congress.
  5. The provisions of the Regulations apply to Congress Participants.
  6. The official Congress website can be found at congress.lubelskie.pl.
  7. Contact details for the Organiser:
    1. address: Team for the organisation of the Three Seas Local Government Congress: ul.   Grottgera 4, 20- 029 Lublin, Poland,
    2. phone: organisational matters +48 81 4416 761,+48 81 4416 796,
    3. e-mail address:

Three Seas Local Government Congress: international@lubelskie.pl

Economic Forum: congress@lubelskie.pl

  1. Terms used in the Regulations shall be understood as
  2. Congress: Three Seas Local Government Congress and Economic Forum, along with accompanying events outlined in the Congress agenda,
  3. Participant: individual or a legal person, an organisational unit without legal personality, which the law grants legal capacity (company, association, foundation, etc.), who registered participation in the Congress on the website congress@lubelskie.pl and received from the Organiser electronically confirmation of participation.
  4. These Regulations are available at the Organiser’s office and on the official website of the Congress.

§ 2.

Application for participation

  1. Registration of event Participants takes place via the website: congress.lubelskie.pl and is aimed at obtaining confirmation of participation in the event.
  2. Participation in the Congress is registered by filling in all required fields and submitting the registration form on the website congress.lubelskie.pl.
  3. Sending the form constitutes acceptance of the provisions of the Regulations, as well as compliance with the order regulations and any other arrangements made between the Participant and the Organiser.
  4. Confirmation of participation: an email sent by the Organiser in reply to the registration form completed and submitted at congress.lubelskie.pl.
  5. In order to register and receive information from the Organiser, the Participant must have access to the Internet and a web browser. The congress.lubelskie.pl website is compatible with the most popular web browsers.
  6. To contact the Organiser and receive messages, the Participant should have an e-mail address and access to the appropriate program for e-mail.
  7. For selected types of Participants, e.g. representatives of the media, journalists, exhibitors, the Organiser may provide for special registration rules, in particular involving their registration by the Organiser. Registration will be based on the data provided by the Participant.
  8. Registration for the Congress shall close on May 21, 2026 or when the maximum number of participants set by the Organisers is reached.

The Organiser may extend the registration deadline.

  1. Participants are admitted to the Congress list according to the order of registration.
  2. Only registered Participants may enter the Congress venues upon showing their registration confirmation. Non-registered persons are obliged to leave the Congress immediately upon request of the Organiser.
  3. Eligible participants of the event may include:
    1. a representative of a legal person or an organisational unit without legal personality, which the law grants legal capacity, who has been indicated to participate in the Event;
    2. an individual who is over 18 years of age and has the full legal capacity, or an individual who is over 15 years of age and has obtained the consent of a statutory representative to participate in Congress.
  4. Participation in the Event is free of charge; however, it does not cover travel, accommodation, or meal expenses. As a part of free participation, the Organiser provides hot and cold beverages as well as finger-food snacks.
  5. Upon admitting invited guests to the premises of the Lublin Conference Center and the Center for the Meeting of Cultures, the Organiser shall issue personalised identification badges to all registered participants. At the Event, the Organiser has the right to ask participants to show their badge received upon entry.                                                                                                                                                                                                                               
  6. Should false or incomplete information be provided, or in any other justified circumstances, the Organiser reserves the right to refuse the Participant’s admission to the Congress.
  7. The Organiser reserves the right to limit participation in the Congress due to the number of available places.
  8. Participant data collected during registration and in connection with participation in the Event will be processed in accordance with the Organiser’s Privacy Policy. By registering for the event, the participant declares that they have read the Privacy policy available on the Congress website: https://congress.lubelskie.pl/polityka-prywatnosci/.

§ 3.

Withdrawal from participation

  1. In the event of withdrawal from participation in the Event, the Participant is obliged to notify the Organiser no later than 3 business days prior to the date of the Event.
  2. The withdrawal from participation in the Event referred to in paragraph 1 must be submitted by sending an email with an appropriate notice to the Organiser at the following address: international@lubelskie.pl.
  3. Should the Event be cancelled or its format altered, the Organiser shall notify each participant by sending a message to the email address provided at the time of registration.

§ 4.

Liability of Participants

  1. Each Participant is obliged to familiarise themselves with the Regulations and to comply with their provisions.
  2. It is prohibited on the premises of the Congress to disseminate any content that is unlawful, contrary to principles of social coexistence, good morals, cultural norms, or inconsistent with the objectives and mission of the Congress.
  3. Participants of the Congress are required to respect public order and the rights of third parties, including but not limited to members of the media, other participants, speakers, and representatives of the Congress Organisers.
  4. Participants of the Congress are required to comply with the provisions of generally applicable law, including fire safety regulations in force at the venues where the Congress is held, as well as with organisational and technical instructions and directives issued by the Organiser.
  5. Participants are required to notify the Organiser’s representatives of any risks or hazardous situations that may arise during the Event.
  6. The Organiser shall not be liable for any belongings of the Congress Participants.
  7. Participants enter the premises where the Congress will take place at their own responsibility and risk. The Organiser shall not be held liable for any damage to property or for any loss of health or life resulting from the actions of third parties.
  8. The Organiser shall not be liable for the consequences of any accidents.
  9. Congress Participants bear full responsibility for all content, statements, presentations, and conduct they provide or display during the Congress. The Organiser shall not be held liable for any statements or presentations delivered during the Congress.
  10. Failure to comply with the provisions of the Regulation, with the instructions issued by the Organisar’s representatives, or any inappropriate conduct by a Participant – including, but not limited to: engaging in demonstrations disrupting the Congress, bringing alcohol, psychoactive substances, dangerous items, explosives, pyrotechnic materials, smoking tobacco or electronic cigarettes, as well as any other actions that disturb the course of the Congress or create hazardous situations – shall constitute grounds for the application of disciplinary measures in the form of:
    1. a warning,
    2. immediate removal of the Participant from the premises where the Event is held by the Organiser’s representatives, without the right to return and without the right to claim reimbursement of any costs or expenses related to participation in the Congress,
    3. notification of the competent law enforcement authorities.
  11. The Organiser shall decide on the application of a disciplinary measure and its specific form.
  12. The Organiser shall not be liable for any damage caused by a Participant during the Event. Should any third parties raise claims related to damage caused by a Congress Participant during the Event, the Participant shall be obliged to cover all costs associated with the obligation to remedy such damage.
  13. The Participant bears full legal and financial liability for any damage caused through their fault.

§ 5.

Personal data

  1. The Organiser is the administrator of the personal data of Congress Participants.
  2. By completing the registration, the Participant declares that they have read the information clause published on the Event’s website https://congress.lubelskie.pl/klauzula-informacyjna/.
  3. The course of the Congress will be recorded using audio and video equipment for documentation, reporting, and promotional purposes. Participation in the Congress is public in nature; therefore, a Participant’s image may be captured in recordings or photographs as an element of a broader scene. The photographs and recordings referred to above may subsequently be published and disseminated on websites lubelskie.pl, www.congress.lubelskie.pl, www.irst.lubelskie.pl, www.lck.lubelskie.pl, www.filharmonialubelska.pl www.operalubelska.pl www.csklublin.pl
    and Congress partners, and in the Organiser’s promotional materials, pursuant to Article 81, paragraph 2, point 2 of the Act of 4 February 1994 on Copyright and Related Rights (Journal of Laws of 2022, item 2509) and taking into account the provisions of the General Data Protection Regulation (GDPR).
  4. Notwithstanding the above, the course of the Congress may also be monitored for security purposes.

§ 6.

Final provisions

  1. The Organiser reserves the right to cancel, shorten, or change the format and/or date of the Event in the event of force majeure preventing its organisation, the risk of regulations being introduced that would make its organisation impossible, or in the event of a threat to the life or health of the Participants.
  2. In the event of any changes to the date of the Congress, changes to its format, or if the Congress does not take place, the Participant shall not be entitled to compensation or reimbursement of any costs incurred in connection with participation in the Congress.
  3. The Organiser reserves the right to introduce changes to the Regulation and to the Congress program at any time, including the right to modify the schedule, the order of presentations, and the list of speakers, and undertakes to publish up-to-date information on the Event’s website. In the event that changes to the program are introduced during the Event, the Organiser will keep Participants informed on an ongoing basis via the website: congress.lubelskie.pl.
  4. If the Organiser amends the Regulations, Participants shall be notified by the publication of the updated text of the Regulations on the website: congress.lubelskie.pl.
  5. If a Participant does not agree to the new provisions of the Regulation, they should submit their resignation to the Organiser by email at the following address: international@lubelskie.pl.
  6. In matters not regulated by these Regulations, the relevant provisions of the Civil Code shall apply.
  7. The final interpretation of the provisions of these Regulations rests with the Organiser.
  8. Any disputes arising in connection with the organisation or participation in the Congress shall be resolved by the court having jurisdiction over the Organiser’s registered office.

 

 

    Jarosław Stawiarski

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Marshal of the Lubelskie Voivodeship